The Corporation of the Township of Billings
Council Minutes
Nov 21st, 2011
Council
of the Corporation of
The
Township of Billings
Regular
Meeting
November
21, 2011
PRESENT:
Mayor Austin Hunt, Councillors Kim Bilbija, Sandi Hurcomb and Tom
Imrie
STAFF: Garry Miller,
Public Works Superintendent, Kathy McDonald, Clerk Treasurer.
DELEGATIONS:
Billings Fire Department, Randy Peters, Deputy Fire Chief and the
Developer and owners of the Trudeau Point Subdivision
Members of the General
Public
Regrets: Councillor
Brian Parker
2011-280
Hurcomb - Imrie
BE IT RESOLVED THAT
this regular meeting of the Council of the Corporation of the Township
of Billings be opened with a quorum present at 7:30 p.m. with Mayor
Austin Hunt presiding in the Chair.
Carried
2011-281
Imrie – Hurcomb
BE IT RESOLVED THAT
Council accepts the minutes of the November 1, 2011 regular meeting as
presented.
Carried
2011-282
Bilbija – Hurcomb
BE IT RESOLVED THAT
Council accepts the minutes of the November 7, 2011 special meeting as
presented.
Carried
Randy Peters, Deputy
Fire Chief gave the 3rd quarter report from the Fire
Department.
Doug McLay and two
owners of the Trudeau Point Subdivision attended the meeting to advise
council that they were ready to complete the subdivision agreement with
the township. Doug McLay
advised council as to the issues that needed to be decided on before the
agreement could be written.
Mayor Hunt and
Councillor Imrie reported on the Grow North Plan meeting they attended
on November 15, 2011.
Councillor Hurcomb
reported on the November 15, 2011 Library Board meeting that she
attended.
Councillor Bilbija
reported on the Museum Board meeting that she attended on November 7,
2011.
Councillor Bilbija
reported on the Recreation Committee meeting held November 17, 2011.
Mayor Hunt attended the
AGM for Rainbow Country Tourism Association.
2011-283
Imrie – Hurcomb
BE IT RESOLVED THAT
By-Law 2011-16, being an Open Air Burning By-Law be given 2nd
and 3rd reading and enacted.
Carried
Item 5 b) was moved in
camera as it pertained to the hiring of a public works employee
2011-284
Imrie – Hurcomb
BE IT RESOLVED THAT we
instruct the Clerk Treasurer to send out Request for Proposals (RFP) for
the replacement of the Heating and Cooling System in the Municipal
Office.
Carried
2011-285
Hurcomb – Imrie
BE IT RESOLVED THAT we
instruct the Clerk Treasurer to advertise for a Cleaner/maintenance
person for the municipal buildings as outlined in the job description.
This is to be a three year contract.
Carried
2011-286
Hurcomb - Imrie
BE IT RESOLVED THAT we
accept the Waste Recycling Strategy as presented.
Carried
2011-287
Imrie – Hurcomb
WHEREAS, the owner of a
drinking water system must prepare and approve financial plans for the
system that satisfy the requirements prescribed under Section 3 of
O.Reg. 453/07,
NOW THEREFORE BE IT
RESOLVED THAT we accept the Water System Financial Plan as prepared by
DFA Infrastructure International Inc.
Carried
2011-288
Hurcomb – Irmie
WHEREAS, the Township
has received a request to maintain Con 10 W Road, which has not been
maintained in recent years,
AND WHEREAS, a previous
council discussed the certain upgrades that had to be done by the
Masbou’s before the township would take over maintenance of this road,
AND WHEREAS, most of
the upgrades have been completed,
SO THEREFORE BE IT
RESOLVED THAT once the following has been completed, to the Public Works
Department’s satisfaction, the Township of Billings will take over the
all season maintenance of Concession 10 W to the turnaround at Masbou’s
driveway, the upgrades to include installing a culvert extension 8’ x
18” to the north end of the culvert, two loads of gravel to cover the
culvert and straighten the approach to the turnaround.
Carried
Larry Killens, Rainbow
School Board Trustee, has requested to attend a Council meeting and
update Council on the state of Education on Manitoulin. The Clerk is to
contact him and advise him that he can make a ten minute presentation at
a council meeting.
The letter from the
Museum Board was tabled.
Councillor Imrie, the Council Representative on the Board, is to take
the letter back to the Museum Board and discuss it with them.
2011-289
Imrie – Bilbija
WHEREAS, the
Billings Economic Development Committee requests to be a Committee to
advise and assist Council in Economic Development,
AND WHEREAS,
Council recognizes the efforts of this committee,
AND WHEREAS,
the term of this Committee shall run with the term of council,
NOW
THEREFORE, BE IT RESOLVED THAT we appoint Richard Edwards, Sharon
Alkenbrack, Elsie Christian, Anita Lalonde, Mike Coomes, Rob Saint
Victoria Machuchin, Mary Buie, Steve Suite Aus Hunt and Sandi Hurcomb to
the Billings Economic Development Committee, which will meet on a
monthly basis and provide the Municipality with copies of their minutes.
Carried
Item 7.d) was
moved in camera as it dealt with an issue that has potential for
litigation. Councillor
Hurcomb declared a conflict of interest.
2011-290
Imrie – Hurcomb
WHEREAS, the
Township of Central Manitoulin has requested the Billings Township
appoint a representative to start the process of preparing a joint RFP
(request for proposals) to deal with garbage/and or recycling contract,
AND WHEREAS,
Billings Township is in support of this effort,
NOW
THEREFORE, BE IT RESOLVED THAT we appoint Kim Bilbija and Kathy McDonald
to represent Billings Township in this process.
Carried
Council
received two letters, one from Connie Suite regarding the cost of water
and one from Kara Lafevre regarding the speed of traffic on 14th
Concession Road. The Clerk is to answer these letters.
2011-291
Imrie – Hurcomb
BE IT
RESOLVED THAT Council authorizes the following accounts for payment
General Accounts
$46,694.79
And that the
Mayor and Treasurer be authorized to sign cheques number 10330 to 10371
as described in the attached register.
Carried
Councillor
Hurcomb declared a conflict of interest in the second item discussed in
camera.
2011-292
Hurcomb – Imrie
BE IT
RESOLVED THAT in accordance with Section 239 of the Municipal Act, 2001
S.0. Chapter 25, this Council proceed to a Closed Session at 9 p.m. in
order to discuss the hiring of a Public Works Operator and an issue
involving potential litigation.
Carried
Resolutions
2011-293 and 2011-294 were passed in camera, giving the Clerk Treasurer
instructions as to how to proceed with these issues.
2011-295
Hurcomb – Imrie
BE IT
RESOLVED THAT we adjourn from this in camera session at 10 p.m. and
resume our regular meeting.
Carried
2011-296
Imrie – Hurcomb
BE IT
RESOLVED THAT By-Law 2011-34, being a by-law to confirm the proceedings
of Council be given 1st, 2nd and 3rd
reading and enacted.
Carried
2011-297
Imrie – Hurcomb
BE IT
RESOLVED THAT we adjourn from this regular meeting of Council at 10:02
p.m. until the next regular meeting of December 6, 2011, or Call of the
Chair.
Carried
__________________________________
___________________________________
Austin Hunt,
Mayor
Kathy McDonald, Clerk Treasurer
11/22/11:km