Council of the Corporation of the Township
of Billings
Regular Meeting of June 4th, 2002

PRESENT: 
Reeve Aus Hunt, Council Members Sharon Alkenbrack, Jim McLean , Rick Rusk .
EXCUSED: Council Member Patrick McColman.
STAFF: Clerk; Alton Hobbs, By-Law Officer; Dave Montgomery .
Members of the Public and Media


DECLARATION OF PECUNIARY INTEREST:
Sharon Alkenbrack declared that she had direct pecuniary interest in regards to the Maple Point Roads Drainage Issue and Lease agreements By-Law # 2002-12. Jim McLean also declared that he had direct pecuniary interest in regards to the accounts for payment. They did not take part in any discussion, vote on the matter or attempt to influence the vote on the matter.


02-184 Alkenbrack - McLean
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened for business with a quorum of members present at 7:30 p.m. with Reeve Hunt presiding in the Chair.
CARRIED
02-185 Alkenbrack-Rusk
BE IT RESOLVED THAT the Minutes of the May 21st, 2002 Regular Meeting be accepted as presented.
CARRIED
02-186 Rusk- McLean
BE IT RESOLVED THAT we thank Terry Jarmovitch for attending this meeting to discuss concerns regarding the Maple Point Road Maintenance.
CARRIED
02-187 Rusk - McLean
BE IT RESOLVED THAT By-law # 2002-12 being a by-law authorizing the Municipality to enter into various lease agreements be given first and second readings. 
CARRIED


02-188 McLean -Rusk
BE IT RESOLVED THAT By-law # 2002-12 being a by-law authorizing the Municipality to enter into various lease agreements be given third and final reading and enacted in open Council.
CARRIED
02-189 Alkenbrack-Rusk
BE IT RESOLVED THAT By-law # 2002-14 being a by-law authorizing the Municipality to enter into an agreement with a ratepayer regarding building issues be given first and second readings. CARRIED
02-190 Rusk- McLean
BE IT RESOLVED THAT By-law # 2002-14 being a by-law authorizing the Municipality to enter into agreement with a ratepayer regarding building issues be given third and final reading and enacted in open Council.
CARRIED

02-191 Alkenbrack - McLean
BE IT RESOLVED THAT pending our final budget approval, we authorize interim payment to the Library Board equal to 50% of the 2001 total municipal contribution. 
CARRIED
02-192 Rusk-McLean
BE IT RESOLVED THAT we authorize application to the Ministry of Citizenship, Culture, Tourism and Recreation under the SEP program for funding for a swimming instructor. 
CARRIED


02-193 Alkenbrack - Rusk
BE IT RESOLVED THAT we thank Brian De Kuyper for attending this meeting on behalf of the Fire Department.


CARRIED




02-194 Rusk - Alkenbrack
BE IT RESOLVED THAT we support the Manitoulin Tourism Association's application under the Job Creation Program od HRDC for 40 week pilot program to research various aspects of tourism on the Manitoulin.
CARRIED
02-195 Alkenbrack -Rusk
BE IT RESOLVED THAT we write-off tax interest in the amount of $21.14 pursuant to the attached listing for the reasons noted thereon.
CARRIED
02-196 Alkenbrack-Rusk
BE IT RESOLVED THAT Council authorize the following Accounts for Payment : Public Works $6,083.06
All Others: $120,481.10
AND THAT the Reeve and Treasurer be authorized to sign cheques #2301 to 2343 as described in the attached Cheque Register Report. CARRIED

02-197 Alkenbrack - McLean
BE IT RESOLVED THAT we authorize payment to C&A Steel in the amount of $ 45,488.08 for the Bridal Veil Falls Stairs Project, pursuant to the attached invoice.
CARRIED
02-198 McLean-Rusk
BE IT RESOLVED THAT pursuant to the original promissory note signed, we authorize the $ 23,500.00 payment to the Bank of Montreal for the annual payment on the Backhoe loan.
CARRIED

02-199 Rusk-McLean
BE IT RESOLVED THAT in accordance with Section 55 of the Municipal Act, R.S.O., 2000, as amended, this Council proceed into a Closed session at 9:20 p.m. in order to discuss a matter pertaining to Litigation or Potential Litigation, including matters before administrative tribunals, affecting the Municipality or Local Board (E) and the receiving of advise that is subject to Solicitor/Client Privilege, including communications necessary for that purpose (F).

CARRIED 

02-200 McLean-Rusk
BE IT RESOLVED THAT we adjourn from our Closed Session and resume our regular meeting.
CARRIED
02-201 Alkenbrack-Rusk
BE IT RESOLVED THAT we confirm that our existing policy with regards to overtime for public works employees is that we will pay overtime at the required rate of 1.5 X hours worked for the first 40 hours of overtime in our fiscal year, the remainder will be awarded as lieu time which as closely as possible should be used during the year it is earned.
CARRIED

02-202 McLean-Rusk
BE IT RESOLVED THAT we adjourn until the next regular meeting, June 17th or call of the Chair.
CARRIED







_________________ ___________________
Aus Hunt, Reeve Alton Hobbs, Clerk-Treasurer

05/06/02:ah


These Minutes have been prepared but are not considered official until approved by the Council at a subsequent meeting