Council of the Corporation of the Township
of Billings
Regular Meeting of July 2nd , 2002

PRESENT: 
Reeve Aus Hunt, Council Members Sharon Alkenbrack, Rick Rusk , Patrick McColman left the meeting at 8:40PM
EXCUSED: Council Member Jim McLean 
STAFF: Clerk; Alton Hobbs, By-Law Officer; Dave Montgomery.
Auditors Dick Arthur and Natalie Langlois. Members of the Public Meredith Noble and Joan Hoekstra

NO DECLARATION OF PECUNIARY INTEREST DECLARED.


02-220 Alkenbrack - Rusk 
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened for business with a quorum of members present at 7:00 p.m. with Reeve Hunt presiding in the Chair.
CARRIED
02-221 Alkenbrack-McColman
BE IT RESOLVED THAT the Minutes of the June 17th, 2002 Regular Meeting be accepted as presented.
CARRIED

02-222 Alkenbrack - McColman
BE IT RESOLVED THAT we thank Dick Arthur and Natalie Langlois of our audit Firm Arthur Rogers and Topp for attending this meeting to review our 2001 Year End. 
CARRIED

02-223 Alkenbrack - Rusk
BE IT RESOLVED THAT we thank Meredith Noble and Joan Hoekstra for attending this meeting to discuss their concerns regarding our tax collection system. 
CARRIED



02-224 Alkenbrack-Rusk
BE IT RESOLVED THAT we inform the Billings Recreation Committee that we have no objection to their proposed Beer Garden and Dance on July 20th, 2002 subject to the terms and conditions contained in their letter of June 21st, 2002.
CARRIED

02-225 Alkenbrack - Rusk 
BE IT RESOLVED THAT By-law # 2002-15 being a by-law to amend By-law #95-12,a by-law regulating lawn and garden watering be given first and second readings.
CARRIED

02-226 Alkenbrack - Rusk
BE IT RESOLVED THAT By-law #2002-15 being a by-law to amend By-law #95-12,a by-law regulating lawn and garden watering be given third and final reading and Enacted in Open Council. 
CARRIED

02-227 Rusk - Alkenbrack
BE IT RESOLVED THAT we circulate the attached water line repair policy to the Water Committee for comment; AND THAT we ask for responses in time for the July 15th Regular Meeting. 
CARRIED

02-228 Alkenbrack-Rusk
BE IT RESOLVED THAT we authorize the following Tax Write Downs for the reasons listed on the attached sheet. 
CARRIED



02-229 Rusk-Alkenbrack
BE IT RESOLVED THAT we instruct the Clerk to prepare a Memorandum of Agreement with Gagnon Bio-Reactor which incorporates their June 26th letter and outlines a clear division of responsibilities; 
AND THAT this Memorandum be tabled during the first meeting of August.
CARRIED 


02-230 Rusk - Alkenbrack
BE IT RESOLVED THAT Council authorize the following Accounts for Payment:
Non Public Works: $ 74,430.19 
Public Works: $ 5,649.68 noting that as the Purchasing Policy was not followed with regards to the Public Works vouchers, the Treasurer be required to confirm all of these public works purchases prior to the cheque being released;
AND THAT after review the Treasurer and Reeve be authorized to sign cheques 2374 to 2414 as described in the attached cheque Register.
CARRIED

02-231 Rusk - Alkenbrack
BE IT RESOLVED THAT we amend By-law # 2002-10,the Township's Purchasing Policy to state that effective immediately, the Treasurer is the only employee authorized to make purchases on behalf of the Municipality in keeping with the process outlined in the policy as closely as possible.

CARRIED

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Last modified: August 09, 2002