Council of the Corporation of the Township
of Billings
Regular Meeting of July 15th , 2002
PRESENT:
Reeve Aus Hunt, Council Members: Sharon Alkenbrack, Rick Rusk , Patrick McColman, Jim McLean
STAFF: Clerk; Alton Hobbs, Public Works Superintendent Garry Miller, Water Operator; Willie Newlands, Operator-in-Training; Kevin Miller.
William Walker; Consultant, Jean Mulder; Kagawong Rendezvous 2002. Members of the Public
NO DECLARATIONS OF PECUNIARY INTEREST MADE.
02-233 McLean - Rusk
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened for business with a quorum of members present at
7:30 P.M. with Reeve Hunt presiding in the Chair.
CARRIED
02-234 Rusk - McLean
BE IT RESOLVED THAT the Minutes of the July 2nd, 2002 Regular Meeting be accepted as presented.
CARRIED
02-235 Alkenbrack - Rusk
BE IT RESOLVED THAT we authorize Wm. R Walker Engineering Inc. to proceed with the understanding of OSTAR, with detailed engineering on the required changes to our Water system including but not limited to:
Tendering of pre selected equipment
Detailed plans, specifications and bid packages
Geotechnical investigations
Calling tenders
Pursuant to their letter of July 12, 2002
AND THAT we ask that they prepare and forward a formal agreement outlining the future work at their earliest convenience.
CARRIED
02-236 Alkenbrack - McLean
BE IT RESOLVED THAT we thank Bill Walker of Wm, R. Walker Engineering Inc. for attending this meeting to review the 'next steps' in our water treatment process.
CARRIED
02-237 McLean - Rusk
BE IT RESOLVED THAT we thank Jean Mulder for attending this meeting to discuss the 2002 Rendezvous to be held in Kagawong this month.
CARRIED
02-238 McColman - Rusk
BE IT RESOLVED THAT we agree to Northern Marina using the security deposit funds to make improvements to the dock house at the marina under the following conditions:
a) they provide us a detailed budget of proposed materials and labour break down
b) they sign the acknowledgement on the July 4th letter from the Clerk
AND THAT we strike an Ad Hoc Committee consisting of the following members to meet with the proprietors of the marina and
Detail the terms of the existing lease and report back to Council prior
To September 30th: Patrick McColman, Jim McLean
CARRIED
02-239 McLean - Rusk
BE IT RESOLVED THAT the Clerk be instructed to prepare the necessary by-law to implement the water line repair policy;
AND THAT he also forward notification of the adoption and a copy of the policy to those ratepayers immediately affected by it.
CARRIED
02-240 Rusk - McLean
BE IT RESOLVED THAT Resolution # 02-033 be amended by substituting the date June 30th instead of May 30th as our Assessment Cut Off date.
CARRIED
02-241 Alkenbrack - McColman
BE IT RESOLVED THAT WHEREAS we have received funding to support the hiring of a swimming instructor;
AND WHEREAS we have a swimming instructor prepared to offer the program in August;
NOW THEREFORE THAT we offer the position to Colin Stringer for the month of August and ask Mr. Stringer to assist in the registration as soon as possible.
CARRIED
02-242 Alkenbrack - Rusk
BE IT RESOLVED THAT By-law # 2002-16 being a by-law establishing a municipal tax collection policy be given first and second readings.
CARRIED
02-243 McColman - Alkenbrack
BE IT RESOLVED THAT by-law # 2005-17 being a by-law establishing a current scale of costs under the Municipal Tax Sales Act be given first and second readings.
CARRIED.
02-244 McLean - McColman
BE IT RESOLVED THAT we authorize the sending of a letter to the Minister of Northern Development and Mines supporting the request of the Lacloche Foothills, Manitoulin and Sudbury East Municipal Associations to have a single joint meeting with the Ministers of Finance, Municipal Affairs and Northern Development and Mines concerning the current financial crisis we are having.
CARRIED.
02-245 Alkenbrack - Rusk
BE IT RESOLVED THAT Council authorize the following Accounts for Payment:
General Accounts $ 30,438.24
Public Works: $ 13,477.24
AND THAT after review the Treasurer and Reeve be authorized to sign cheques 2415 to 2444 as described in the attached cheque Register.
CARRIED
02-246 Rusk - Alkenbrack
BE IT RESOLVED THAT due to the fact that daily water consumption is reaching our maximum daily allowance;
AND WHEREAS the weather forecast for the next week is calling for hot humid weather;
NOW THEREFORE that we impose a restriction on lawn and gardening watering in accordance with By-law # 2000-15, to remain in place until further notice. CARRIED
02-247 Alkenbrack - Rusk
BE IT RESOLVED THAT we authorize payment in the amount of $ 3,315.06 to the Manitoulin Planning Board representing the balance of the 2002 Municipal levy.
CARRIED
02-248 Alkenbrack - McColman
BE IT RESOLVED THAT in accordance with Section 55 of the Municipal Act, R.S.O., 2000 as amended, this Council proceed into a closed session at 9:10 p.m. in order to discuss a matter pertaining to personal matters about an identifiable individual, labour relations or employee negotiations.
CARRIED.
02-249 Alkenbrack - McColman
BE IT RESOLVED THAT we adjourn from our 'closed' session and resume our regular meeting.
CARRIED.
02-250 PROTECTED UNDER THE FREEDOM OF INFORMATION
AND PROTECTION OF PRIVACY ACT.
02-251 Alkenbrack - McColman
BE IT RESOLVED THAT we confirm that the Clerk-Treasurer has
Completed his probation in a satisfactory manner.
CARRIED.
02-252 Alkenbrack - Rusk
BE IT RESOLVED THAT WHEREAS Council wishes to pass on no more than a 10% tax increase, based on the previous year's levy;
AND WHEREAS fixed costs and commitments to date make this impossible to achieve this late in the year;
AND WHEREAS we believe it is necessary to reduce the level of services offered by our administration, public works and landfill staff in order to achieve this tax goal;
NOW THEREFORE THAT effective July 29, 2002, these departments go to a 4 day a week work schedule with a corresponding reduction in pay;
AND THAT Council agrees to take a 20% decrease in our honorarium for the remainder of the year as well.
CARRIED.
02-253 Alkenbrack - McLean
BE IT RESOLVED THAT effective immediately, no overtime or use of casual employees will be authorized unless a schedule has been submitted to Council and a resolution approving it has been adopted.
CARRIED.
02-254 Alkenbrack - McColman
BE IT RESOLVED THAT we adjourn until the next regular meeting, August 6th or Call of the Chair.
CARRIED.
_________________ ___________________
Aus Hunt, Reeve Alton Hobbs, Clerk-Treasurer
17/07/02:ah
These Minutes have been prepared but are not considered official until approved by the Council at a subsequent meeting
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