Council of the Corporation of the Township
of Billings
Regular Meeting of May 7, 2002

PRESENT: 
Reeve Aus Hunt Council Members Sharon Alkenbrack, Jim McLean, Rick Rusk, 
EXCUSED: Council Member Patrick McColman
STAFF: Clerk; Alton Hobbs, Superintendent; Garry Miller, Water Operator; Willie Newlands, Water Operator In Training; Kevin Miller
Members of the Public and Media

02-142 McLean-Rusk
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened for business with a quorum of members present at 7:30 p.m. with Reeve Hunt presiding in the Chair.
CARRIED
02-143 Alkenbrack-McLean
BE IT RESOLVED THAT the Minutes of the April 15, 2002 Regular Meeting and the May 1, 2002 Special Meeting be accepted as presented.
CARRIED
02-144 Alkenbrack-Rusk
BE IT RESOLVED THAT we thank Bill Walker of Wm. R Walker Engineering Inc. for attending this meeting to present the draft Environmental Study Report on the Kagawong Water system to Council.
CARRIED
02-145 Alkenbrack-McLean
BE IT RESOLVED THAT we receive the draft Environmental Study Report from Wm. R. Walker Engineering;
AND THAT we request answers to the questions raised at today's'public meeting within the next 10 days;
AND THAT we place the matter of approving the report on the agenda of the May 21st Regular Meeting CARRIED



DECLARATION OF PECUNIARY INTEREST:
Sharon Alkenbrack declared that she had a direct pecuniary interest in regards to the Maple Point Roads Drainage Issue which was discussed. She did not take part in any discussion, vote on the matter or attempt to influence the vote on the matter.

02-146 McLean-Rusk
BE IT RESOLVED THAT the Public Works Committee review Brian DeKuyper's concerns and the 1996 Engineer's Report and propose a solution at the next meeting of Council.
CARRIED
02-147 Rusk-McLean
BE IT RESOLVED THAT we thank Brian DeKuyper for attending this meeting to present his concerns regarding drainage in the Maple Point Roads areas to Council. CARRIED
02-148 Alkenbrack-McLean
BE IT RESOLVED THAT the Council of the Township of Billings enter into a contract with Northern Communications for the provision of 9-1-1 emergency answering services (public services answering point) for a period of three years, with an option to renew, at a cost based on the municipality's pro rata share of $ 6,000., determined on the basis of the 2000 Census, plus applicable taxes;
ANS THAT the Township of Billings share be estimated at $ 310.65 annually.
CARRIED

02-149 Alkenbrack-McLean
BE IT RESOLVED THAT By-law # 2002-09 being a by-law to establish a Museum Board for the Township of Billings be given first and second readings. 
CARRIED
02-150 Rusk-McLean
BE IT RESOLVED THAT we petition Fednor, OSTAR and the Norhtern Ontario Heritage Fund Corporation for funding to complete a second phase of the Bridal Veil Falls Project at an estimated cost of $ 25,000.00. 
CARRIED
02-151 McLean-Alkenbrack
BE IT RESOLVED THAT we agree to the capital purchase of a roadside 'retreiver' at a total cost not to exceed $ 7,500.00
AND THAT we inform the Public Works Committee that this is the only capital purchase expected in 2002.
CARRIED


02-152 Alkenbrack-Rusk
BE IT RESOLVED THAT By-law # 2002-10, being a by-law to provide authorization for a urchasing policy for the Township of Billings be given first and second readings.
CARRIED
02-153 Rusk-McLean
BE IT RESOLVED THAT By-law # 2002-10, being a by-law to provide authorization for a purchasing policy for the Township of Billings be given third and final reading and Enacted in Open Council.

CARRIED
02-154 Rusk-McLean
BE IT RESOLVED THAT we offer to host the May 30th meeting of the Manitoulin Municipal Association.
CARRIED
02-155 McLean-Rusk
BE IT RESOLVED THAT it is a policy of the municipality that no key be given out to any ratepayer for the landfill;
AND THAT we inform all businesses and resort owners of the need to use the landfill during regular hours of operation;
AND THAT all staff who have a key be made aware of this policy;
AND FINALLY THAT this supercede any practice contrary to the above.
CARRIED
02-156 Alkenbrack-Rusk
BE IT RESOLVED THAT we authorize as part of the 2002 Operating Budget, General Administration Section, the payments to On-Link for internet access in the amount of $ 10.65 per month, and the total to date including May of $ 53.25;
AND THAT we authorize as part of the 2002 Operating Budget, General Administration, Public Works and Landfill Site sections, the payments to the Chamber of Commerce Group Insurance Plan in the amount of $ 1,228.29 per month, and the total to date including May of $ 6,575.40.
CARRIED
02-157 Rusk-McLean
BE IT RESOLVED THAT By-Law # 2002-11 being a by-law to authorize entering into a Forest Fire Management Agreement with the Ministry of Natural Resources be given first and second readings.
CARRIED
02-158 McLEan-Rusk
BE IT RESOLVED THAT By-Law # 2002-11 being a by-law to authorize entering into a Forest Fire Management Agreement with the
Ministry of Natural Resources be given third and final reading and Enacted in Open Council.
CARRIED
02-159 Alkenbrack-McLean
BE IT RESOLVED THAT we inform the Manitoulin Planning Board that we have no objection to Consent Application B10-02 as presented with the condition that there be no tax arrears on the subject property prior to the Secretary giving final approval to the application.
CARRIED
02-160 Rusk-Alkenbrack
BE IT RESOLVED THAT Council authorize the folloing Accounts for Payment: Public Works $ 9,0373.54
All Others: $ 111,870.54
Payroll: $ 12,077.67
AND THAT the Reeve and Treasurer be authorized to sign cheques 2212 to 2264 as described in the attached cheque register report
AND THAT cheques 2175 and 2203 be released.
CARRIED
02-161 McLean-Rusk
BE IT RESOLVED THAT we inform the Manitoulin Tourism Association that they may have use of the Upper Park Centre on Sunday, May 26th under the following condition: payment of $ 50.00 fee.
CARRIED
02-162 Alkenbrack-Rusk
BE IT RESOLVED THAT we postpone any review and decision regarding the hiring of summer students until the next scheduled meeting as we have not yet received word on any of our funding applications.
CARRIED
06-163 Alkenbrack-Rusk
BE IT RESOLVED THAT in accordance with Section 55 of the Municipal Act, R.S.O., 2000, Chapter M.45as amended, this Council proceed into a Closed session at 9:10 p.m. in order to discuss a matter pertaining to personal matters about an identifiable individual (B), including municipal or board employees and labour relations or Employee negotiations
(D).
CARRIED
02-163 Rusk-McLean
BE IT RESOLVED THAT we adjourn from our Closed Session and resume our regular meeting.
CARRIED
02-164 McLean-Alkenbrack
BE IT RESOLVED THAT we adjourn until the next regular meeting or call of the chair.
CARRIED



_________________ ___________________
Aus Hunt, Reeve Alton Hobbs, Clerk-Treasurer

08/05/02:ah


These Minutes have been prepared but are not considered official until approved by the Council at a subsequent meeting