Council of the Corporation of the Township
of Billings
Regular Meeting of February 4, 2003
PRESENT: 
Reeve Aus Hunt, Council Members Sharon Alkenbrack, Rick Rusk, Patrick McColman, Jim McLean.
STAFF: Clerk-Treasurer: Alton Hobbs, Water Operator; Willie Newlands, Public Works superintendent: Garry Miller

Council Member McLean disclosed a pecuniary interest in the matter of Accounts for Payment and did not take part in the discussion or vote on the matter or attempt to influence members on their vote.

03-30 McLean - McColman
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened for business with a quorum of members present at 7:30 p.m. with Reeve Hunt presiding in the Chair.
CARRIED

03-31 McLean - Rusk
BE IT RESOLVED THAT the Minutes of the January 20, 2003 Regular Meeting be accepted as presented.
CARRIED

03-32 McColman - Rusk
BE IT RESOLVED THAT By-law # 2003-03 being a by-law to authorize an addendum to the lease of Lower 91 Main Street be given first and second readings.
CARRIED

03-33 Alkenbrack - McLean
BE IT RESOLVED THAT By-law # 2003-03 being a by-law to authorize an addendum to the lease of Lower 91 Main Street be given third and final reading and enacted in Open Council. 
CARRIED

03-34 Alkenbrack - Rusk
BE IT RESOLVED THAT the Fire Department be authorized to purchase the fire fighter's safety equipment pursuant to the attached list;
AND THAT the funding come from the 2003 Capital Budget for the Fire Department. 
CARRIED

03-35 Alkenbrack - McColman
BE IT RESOLVED THAT we renew our 2003/2004 Comprehensive Insurance Package from the Cowan Group for an annual premium of $ 26,320.00 plus applicable taxes as administered by Bousquet Insurance. CARRIED

03-36 Rusk - McLean
BE IT RESOLVED THAT we inform the Billings and East Allan Public Library Board that Councilor McColman will make every effort to attend regular Board meetings, that we will make an application for a summer student for the library with the understanding that the Board will administer the grant and that we have passed on their request to our audit firm and will communicate their response as soon as it is received.
CARRIED

03-37 Alkenbrack - McColman
BE IT RESOLVED THAT we ask the Clerk to cost out and arrange the installation of a streetlight at the landfill. 
CARRIED

03-38 Alkenbrack - McLean
BE IT RESOLVED THAT prior to the adoption of a comprehensive policy, we authorize an interim water consumption levy of $ 225.00 to be due on the 15th of March;
AND THAT we inform customers that the final levy will also be $ 225.00 due on the 15th of September.
CARRIED

03-39 Alkenbrack - McLean
BE IT RESOLVED THAT we authorize the Water Operator in Training to register for the Water Distribution System Certification Preparation Class One course in Sudbury on February 7, 10, 11, 12, 13 and write the required exam on the 14th;
AND THAT we pay the $ 375.00 plus g.s.t. and authorize travel and accommodation (Trillium Training Centre) costs.
CARRIED
03-40 Alkenbrack - McLean
BE IT RESOLVED THAT we consider the attached request from the Museum Board as Municipal Functions in keeping with By-law # 2002-36 and agree to the facilities bookings as attached. 
CARRIED.

03-41 Rusk - McLean
BE IT RESOLVED THAT pursuant to the request of the Manitoulin Veterinary Committee, we draft a letter to the Minister of Northern Development and Mines in support of the Northern Producer Animal Health Network Initiative.
CARRIED.

03-42 Alkenbrack - Rusk
BE IT RESOLVED THAT Council authorize the following Accounts for Payment:
General Accounts: $ 30,163.14
Public Works Accounts: 3,655.53
2002 Accounts Payable 1,467.91
AND THAT the Reeve and Treasurer be authorized to sign cheques # 2997 to # 3035 as described in the attached cheque register.
CARRIED.

03-43 McLean - Rusk
BE IT RESOLVED THAT in accordance with Section 239 of the Municipal Act, 2001, S.O. Chapter 25, this Council proceed to a closed session at 9:05 p.m. in order to discuss a matter pertaining to labour relations or employee negotiations, litigation or potential litigation, advice that is subject to solicitor client privilege, including communications necessary for that purpose.
CARRIED.

03-44 Alkenbrack - Rusk
BE IT RESOLVED THAT we adjourn from our closed session and resume our regular meeting.
CARRIED.

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Last modified: February 14, 2003